Free nanny timesheet and payment log
Keep one weekly sheet per nanny or babysitter. Record the actual time worked, then keep payments separate so you can see both the hours and any amount still owed.
Download blank CSV Download worked example
Open the CSV in Excel, or import it into Google Sheets. The blank CSV contains column headings and seven daily rows, without formulas. The builder below calculates a filled CSV for a single-rate workweek. To print this page, use your browser’s Print command.
Build and download a filled weekly timesheet
Choose the first date of your workweek, then enter one shift per day. Leave both times empty for a day off. The first row belongs to the date you choose; the next six rows follow it.
Subtract only unpaid time that qualifies under the applicable rules. A meal while still responsible for a child is not automatically an unpaid break. See Department of Labor hours-worked guidance.
Printable weekly timesheet
Name: ____________________ Week beginning: ____________________
| Day / date | Start | End | Unpaid break | Hours | Rate | Amount |
|---|---|---|---|---|---|---|
| Monday | ________ | ________ | ________ | ________ | ________ | ________ |
| Tuesday | ________ | ________ | ________ | ________ | ________ | ________ |
| Wednesday | ________ | ________ | ________ | ________ | ________ | ________ |
| Thursday | ________ | ________ | ________ | ________ | ________ | ________ |
| Friday | ________ | ________ | ________ | ________ | ________ | ________ |
| Saturday | ________ | ________ | ________ | ________ | ________ | ________ |
| Sunday | ________ | ________ | ________ | ________ | ________ | ________ |
Weekly hours: __________ Amount earned: __________
Payment date / amount: ____________________
Remaining balance: __________ Checked by: ____________________
How to fill it in
- Choose a consistent workweek and record dates, start and end times. Split shifts across separate rows if needed.
- Subtract only breaks that should be unpaid under the rules that apply. Convert minutes to fractions of an hour: 30 minutes is 0.5.
- Record the agreed rate and calculate the amount earned. Check overtime separately; this blank template does not apply overtime rules.
- Record each payment with its date. Subtract payments from the amount owed, carrying any previous balance forward.
- Check the sheet together before payday. Keep corrections and notes understandable to both people.
Worked example: five short shifts and a partial payment
Five shifts from 9am to 3pm, with no unpaid break, total 30 hours. At an example $20/hour, that is $600. With no previous balance, a $400 payment leaves $200 outstanding. The downloadable example shows those five shifts and the payment on the final row. The rate is illustrative.
Separate payment log
Keep one row per payment, with its actual date and the workweek it covers. This handles a partial payment or a later payment without changing your shift records.
Download blank payment log Download two-payment example
The new payment-log example uses the same $600 week, plus a $50 previous balance. A $400 payment leaves $250; a later $250 payment clears it. It is separate from the original timesheet example, which starts with no previous balance. Neither CSV contains formulas.
| Payment date | Period covered | Amount | Method / receipt |
|---|---|---|---|
| ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ |
Keep gross earnings, payroll deductions, net wages paid, and expense reimbursements distinct. The worked balance example explains why subtracting a net paycheck from gross earnings can leave a misleading balance. Keep paid leave and guaranteed-hours adjustments separate from hours actually worked. For overnight work, use explicit start and end dates; this blank template does not decide which sleep or break periods are payable.
This is a supporting worksheet, not a complete payroll record. See US Department of Labor recordkeeping guidance (checked September 18, 2026). Store sensitive tax identifiers separately from a routinely shared timesheet.
Can I use this for babysitting?
Yes. Use the actual booking dates and agreed rate. For a one-off booking, the babysitter pay calculator works out the amount. For weekly pay planning, try the nanny pay calculator.
What about overtime and taxes?
The blank template applies no overtime rules. The builder uses a limited federal overtime example; it is not a complete payroll calculation. Check our overtime guide and the applicable rules before calculating pay. Keep tax and filing work separate from the hours log.
Keep the running balance on your iPhone
Paypr records hourly entries and their paid or unpaid status. Track one person free; Pro adds summaries and CSV export. Keep payment dates, receipts, and payroll statements separately.
Compare a spreadsheet with an hours tracker · Build a daily record-keeping habit